26 Sep 2019

Job Opportunity- Bookkeeper & Office Manager

Reporting to: Executive Director (ED), London N12 Salary: £28-£32k FTE

2.5-3 days per week 0900-1700 | Closing date for applications 18th October, interviews, week commencing 28th October
 
Responsible for managing the charity’s bookkeeping and accounts; supporting the Executive Director with diary, administration and document management; and providing office management and other support to the team to ensure smooth day to day running of the charity.
 
Main duties and responsibilities:
 
Manage the charity’s bookkeeping and accounts:

  • Ensuring all income and expenditure data from different channels is processed accurately for management and financial accounts
  • Regular entry of income and expenditure data into SAGE (weekly or 2x a month)
  • Liaising with the database manager to support the accurate entry of all donation details into our database, and to support the timely submission of gift aid claims.
  • Checking and processing invoices
  • Reconciling bank statements and accounts
  • Managing employee expense process and reimbursements
  • Liaising with the payroll agency to oversee payroll and pensions for staff
  • Liaising with accountants re: pension scheme and other financial management issues
  • Liaising with management and accountants to support the preparation of annual accounts and annual returns.
  • Providing cash flow and other financial summaries periodically as required by the Exec. Director for trustees/treasurer/funders (e.g. month-end, quarterly, end of grant basis)
  • Being familiar with Jnetics’ financial control policy and ensuring it is fully complied with.
  • Organising and maintaining filing of all financial paperwork

Office management and ED assistant:

  • Managing and updating employee data on our Breathe database e.g. re: holiday tracking, automated payroll options, sick leave etc.
  • Being familiar with key staff policies and communicating to team as relevant and required
  • Managing ED diary and reviewing it with ED on a regular basis supporting time management
  • Liaise with staff and external contacts to arrange and diarise ED meetings and travel
  • Assisting ED with document management (hard and soft copy)
  • Helping manage and respond to ED emails where appropriate

 

Skills and Knowledge Required

  • 3+ years’ bookkeeping experience including knowledge of management accounts
  • Knowledge and experience using an accounting package (essential) and SAGE 50 (desirable)
  • Time-management and organisational skills – able to prioritise and handle a busy workload
  • Experience with a CRM databases (essential) and familiarity with ThankQ (desirable)
  • Good operational knowledge of Microsoft Office 365
  • Excellent written and verbal communication skills
  • Experience working in for a charity or non-for-profit organisation (desirable)
  • Familiarity with the Jewish community and charity sector (desirable)

Personal Qualities

  • Highly organised (essential) – able to create and follow efficient processes
  • Systematic and effective problem solver with a strong attention to detail
  • A quick learner, self-starter with high initiative.
  • Calm, unflappable and resilient nature
  • Discrete
  • Enjoys working both with systems and people.
  • Able to work well in a team as well as independently

 

Please send a CV and covering letter to greg@jnetics.org